Conditionally Formatting Data: Determine yhe top two students in the class

MS Excel:- Determine yhe top two students in the class

Conditionally Formatting Data: Identify top, bottom, and above average values in a recent tour report

MS Excel:- Identify top, bottom, and above average values in a recent tour report

Create a pivot table in Excel

In this example, the data for the pivot table resides on Sheet1.

Highlight the cell where you'd like to see the pivot table. In this example, we've selected cell A1 on Sheet2.
Next, select the Insert tab from the toolbar at the top of the screen. In the Tables group, click on the arrow under the PivotTable button and select PivotTable from the popup menu.

A Create PivotTable window should appear. Select the range of data for the pivot table and click on the OK button. In this example, we've chosen cells A1 to D13 in Sheet1.

Your pivot table should now appear as follows:

Conditionally Formatting Data: Identify a dynamically changes number or text value in a list of products

MS Excel :- Identify a dynamically changes number or text value in a list of products

Conditionally Formatting Data: Identify specific numbers, date, and text in a list of products

MS Excel :- Identify specific numbers, date, and text in a list of products

Adding Pop-Up Documentation to a Cell

> Select the cell for which you want the pop-up to appear.
> Choose Validation from the Data menu.
> Make sure the Input Message tab is displayed. (Click here to see a related figure.)
> Make sure the Show Input Message When Cell is Selected check box is selected.
> In the Title box, enter a title for the pop-up window. (This title appears in bold at the top of the pop-up window.)
> In the Input Message box, enter the text of the documentation you want to appear in the pop-up window.
> Click OK.

If you are using Excel 2007 then you should follow these steps:
> Select the cell for which you want the pop-up to appear.
> Display the Data tab of the ribbon.
> In the Data Tools group, click the Data Validation tool. Excel displays the Data Validation dialog box.
> Make sure the Input Message tab is displayed.
> Make sure the Show Input Message When Cell is Selected check box is selected.
> In the Title box, enter a title for the pop-up window. (This title appears in bold at the top of the pop-up window.)
> In the Input Message box, enter the text of the documentation you want to appear in the pop-up window.
> Click OK.

Basic Formulas & Excel Tips

Jaydeep 's Excel Tips are for beginners to intermediate users. The secret to a great spreadsheet is planning. Most people just jump in and start creating the spreadsheet without thinking about future enhancements. In my personal opinion a good spreadsheet is not static. It is fluid and dynamic, making it more efficient and more powerful. Excel is a powerful tool in the hands of someone who plans & utilizes Excel's full potential power. Here I hope to share some useful tips for BEGINNERS when using Excel 2007.

Basic Formulas
Totals

Every body uses totals right? See the example on the right. Most users would create the total on row 3. If they need to expand to insert more rows, generally they would tend to insert above row 3. This may resultthe total excluding the new rows(unless Excel XP is used). To overcome this problem,always create the total in row 4, leaving a blank row above the total. Resize the row height as shown above and if you need to insert more rows, insert above the blank row (ie row 3). By the way the formula for the total would be =sum(a1:a3) Simple huh?

More Totals

Lets say you need to total numbers that are not in a range, example a1, a5, a10. Well normally the formula would be =a1+a5+a10. If you have 10 cells to total up that would be slow coz you need to type in "+". Next time try using type =sum( first, then hold down the control key, use the mouse & click on a1, a5, a10, then release the control key and type ) and you're done! The formula would be =sum(a1,a5,a10) Fast wasn't it?
Dates

Excel recognizes dates whether you use slash ("/") or hyphen ("-"). However if you use full stop (".") Excel would assume the date as a text. Therefore you will not be able to customize the date styles or even perform calculations with the date. So dates should be 25/12/2004 or 25-12-2004 and not 25.12.2004 (a pretty common mistake).
More Dates

Do you want excel to use the system date? Use this formula =today() and presto you can see the system date. Cool huh? But if you just want the system date without using the formula just press ctrl : and Excel will insert the system date. If you want the date & time use =now() and the date & time will appear.
Text / Strings

There are times you need include numbers or dates together with your text. Typing it in doesn't do much if the numbers keep on changing because it's a formula and you want it linked to your text. Example you need your text to say"Print date : 31-Dec-2004" but you want the date to be linked to a cell with formula so that whenever you print your report, the date in the text is always changing according to your system date. Do do that you will need a formula. Let’s say cell "A1" contains the date (formula =today() remember?). Type this formula anywhere you want the text to appear ="Print date : "&TEXT(A1,"dd-mmm-yyyy") and you're done. Each time you print your report, the date automatically changes. Similarly if you need a number or value to be linked, you could change the number format to 2 decimals this way (assuming "A1" contains the value)="Profit for the month is $ "&TEXT(A1,"0,000.00")
File Name

It is always a good idea to insert the file name & path and include it in the print range so that you will know the filename & it's location when you need to find the file. Just type in this formula =cell("filename") Note that the word "filename" is typed and not the actual filename. And lo & behold, the filename appears in the cell.

It is always a good idea to insert the file name & path and include it in the print range so that you will know the filename & it's location when you need to find the file. Just type in this formula =cell("filename") Note that the word "filename" is typed and not the actual filename. And lo & behold, the filename appears in the cell.

File Extensions (#ext)

File Extensions in Excel
See Excel HELP for more extensions related to Excel and additional information. Help --> file formats --> converting --> File format converters supplied with Microsoft Excel

XLA - MS EXCEL add-in file written in VBA
XLB - MS EXCEL Toolbar file
XLC - Excel version 4 chart file
XLK - MS EXCEL backup file
XLL - MS EXCEL add-in file written in C or C++ (.DLL related)
XLM - MS EXCEL macro
XLS - Excel for Windows spreadsheet file
XLT - MS EXCEL template
XLW - MS EXCEL saved workspace file

Excel keyboard shortcuts

Excel keyboard shortcuts

Shortcut key	Action	Menu equivalent comments	version
Ctrl+A	Select All	None	All
Ctrl+B	Bold	Format, Cells, Font, Font Style, Bold	All
Ctrl+C	Copy	Edit, Copy	All
Ctrl+D	Fill Down	Edit, Fill, Down	All
Ctrl+F	Find	Edit, Find	All
Ctrl+G	Goto	Edit, Goto	All
Ctrl+H	Replace	Edit, Replace	All
Ctrl+I	Italic	Format, Cells, Font, Font Style, Italic	All
Ctrl+K	Insert Hyperlink	Insert, Hyperlink	Excel 97/2000 +
Ctrl+N	New Workbook	File, New	All
Ctrl+O	Open	File, Open	All
Ctrl+P	Print	File, Print	All
Ctrl+R	Fill Right	Edit, Fill Right	All
Ctrl+S	Save	File, Save	All
Ctrl+U	Underline	Format, Cells, Font, Underline, Single	All
Ctrl+V	Paste	Edit, Paste	All
Ctrl W	Close	File, Close	Excel 97/2000 +
Ctrl+X	Cut	Edit, Cut	All
Ctrl+Y	Repeat	Edit, Repeat	All
Ctrl+Z	Undo	Edit, Undo	All
F1	Help	Help, Contents and Index	All
F2	Edit	None	All
F3	Paste Name	Insert, Name, Paste	All
F4	Repeat last action	Edit, Repeat. Works while not in Edit mode.	All
F4	While typing a formula, switch between absolute/relative refs	None	All
F5	Goto	Edit, Goto	All
F6	Next Pane	None	All
F7	Spell check	Tools, Spelling	All
F8	Extend mode	None	All
F9	Recalculate all workbooks	Tools, Options, Calculation, Calc Now	All
F10	Activate Menubar	N/A	All
F11	New Chart	Insert, Chart	All
F12	Save As	File, Save As	All
Ctrl+:	Insert Current Time	None	All
Ctrl+;	Insert Current Date	None	All
Ctrl+"	Copy Value from Cell Above	Edit, Paste Special, Value	All
Ctrl+'	Copy Formula from Cell Above	Edit, Copy	All
Shift	Hold down shift for additional functions in Excel's menu	none	Excel 97/2000 +
Shift+F1	What's This?	Help, What's This?	All
Shift+F2	Edit cell comment	Insert, Edit Comments	All
Shift+F3	Paste function into formula	Insert, Function	All
Shift+F4	Find Next	Edit, Find, Find Next	All
Shift+F5	Find	Edit, Find, Find Next	All
Shift+F6	Previous Pane	None	All
Shift+F8	Add to selection	None	All
Shift+F9	Calculate active worksheet	Tools, Options, Calculation, Calc Sheet	All
Ctrl+Alt+F9	Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.	None	Excel 97/2000 +
Ctrl+Alt+Shift+F9	Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.	None	Excel 97/2000 +
Shift+F10	Display shortcut menu	None	All
Shift+F11	New worksheet	Insert, Worksheet	All
Shift+F12	Save	File, Save	All
Ctrl+F3	Define name	Insert, Names, Define	All
Ctrl+F4	Close	File, Close	All
Ctrl+F5	XL, Restore window size	Restore	All
Ctrl+F6	Next workbook window	Window, ...	All
Shift+Ctrl+F6	Previous workbook window	Window, ...	All
Ctrl+F7	Move window	XL, Move	All
Ctrl+F8	Resize window	XL, Size	All
Ctrl+F9	Minimize workbook	XL, Minimize	All
Ctrl+F10	Maximize or restore window	XL, Maximize	All
Ctrl+F11	Inset 4.0 Macro sheet	None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro	All
Ctrl+F12	File Open	File, Open	All
Alt+F1	Insert Chart	Insert, Chart...	All
Alt+F2	Save As	File, Save As	All
Alt+F4	Exit	File, Exit	All
Alt+F8	Macro dialog box	Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions	Excel 97/2000 +
Alt+F11	Visual Basic Editor	Tools, Macro, Visual Basic Editor	Excel 97/2000 +
Ctrl+Shift+F3	Create name by using names of row and column labels	Insert, Name, Create	All
Ctrl+Shift+F6	Previous Window	Window, ...	All
Ctrl+Shift+F12	Print	File, Print	All
Alt+Shift+F1	New worksheet	Insert, Worksheet	All
Alt+Shift+F2	Save	File, Save	All
Alt+=	AutoSum	No direct equivalent	All
Ctrl+`	Toggle Value/Formula display	Tools, Options, View, Formulas	All
Ctrl+Shift+A	Insert argument names into formula	No direct equivalent	All
Alt+Down arrow	Display AutoComplete list	None	Excel 95
Alt+'	Format Style dialog box	Format, Style	All
Ctrl+Shift+~	General format	Format, Cells, Number, Category, General	All
Ctrl+Shift+!	Comma format	Format, Cells, Number, Category, Number	All
Ctrl+Shift+@	Time format	Format, Cells, Number, Category, Time	All
Ctrl+Shift+#	Date format	Format, Cells, Number, Category, Date	All
Ctrl+Shift+$	Currency format	Format, Cells, Number, Category, Currency	All
Ctrl+Shift+%	Percent format	Format, Cells, Number, Category, Percentage	All
Ctrl+Shift+^	Exponential format	Format, Cells, Number, Category,	All
Ctrl+Shift+&	Place outline border around selected cells	Format, Cells, Border	All
Ctrl+Shift+_	Remove outline border	Format, Cells, Border	All
Ctrl+Shift+*	Select current region	Edit, Goto, Special, Current Region	All
Ctrl++	Insert	Insert, (Rows, Columns, or Cells) Depends on selection	All
Ctrl+-	Delete	Delete, (Rows, Columns, or Cells) Depends on selection	All
Ctrl+1	Format cells dialog box	Format, Cells	All
Ctrl+2	Bold	Format, Cells, Font, Font Style, Bold	All
Ctrl+3	Italic	Format, Cells, Font, Font Style, Italic	All
Ctrl+4	Underline	Format, Cells, Font, Font Style, Underline	All
Ctrl+5	Strikethrough	Format, Cells, Font, Effects, Strikethrough	All
Ctrl+6	Show/Hide objects	Tools, Options, View, Objects, Show All/Hide	All
Ctrl+7	Show/Hide Standard toolbar	View, Toolbars, Stardard	All
Ctrl+8	Toggle Outline symbols	None	All
Ctrl+9	Hide rows	Format, Row, Hide	All
Ctrl+0	Hide columns	Format, Column, Hide	All
Ctrl+Shift+(	Unhide rows	Format, Row, Unhide	All
Ctrl+Shift+)	Unhide columns	Format, Column, Unhide	All
Alt or F10	Activate the menu	None	All
Ctrl+Tab	In toolbar: next toolbar	None	Excel 97/2000 +
Shift+Ctrl+Tab	In toolbar: previous toolbar	None	Excel 97/2000 +
Ctrl+Tab	In a workbook: activate next workbook	None	Excel 97/2000 +
Shift+Ctrl+Tab	In a workbook: activate previous workbook	None	Excel 97/2000 +
Tab	Next tool	None	Excel 97/2000 +
Shift+Tab	Previous tool	None	Excel 97/2000 +
Enter	Do the command	None	Excel 97/2000 +
Alt+Enter	Start a new line in the same cell.	None	Excel 97/2000 +
Ctrl+Enter	Fill the selected cell range with the current entry.	None	Excel 97/2000 +
Shift+Ctrl+F	Font Drop Down List	Format, Cells, Font	All
Shift+Ctrl+F+F	Font tab of Format Cell Dialog box	Format, Cells, Font	Before 97/2000
Shift+Ctrl+P	Point size Drop Down List	Format, Cells, Font	All